Frequently Asked Questions

Are there any forms or documents I need to fill out?

The following is required PRIOR to any child beginning their week of camp:

• Immunization record that is up to date
• A physician's note or record of a recent physical, signed by your child's physician (dated within 18 months of camp start)
• Emergency contacts
• Health and Medical questionnaire
• (if necessary) Medication Authorization Form (if necessary)
• Completion of the Trusted Contacts section on CampDoc

These documents are mandated by the Board of Health for all Summer camps. No child will be admitted to camp without complete paperwork and no refunds will be issued.

The Umbrella has adopted CampDoc for paperwork collection.  We feel that this platform will provide families with convenience and security for the collection of health, medical, and emergency contact information.  All confirmed registrations will be invited to create a CampDoc account and use it to manage their children’s camp forms.  The Concord Recreation Department as well as other local camps have adopted this same system. By The Umbrella joining this group we feel that it only adds to the convenience for parents in submitting camp forms. https://www.campdoc.com/

Please note that all forms are required FOUR (4) weeks before the start of any camp week.

Are you able to give my child medications during camp?

We require explicit written permission and instructions to administer medications to your child. If your child will require medication during program hours, a separate medication consent form MUST BE COMPLETED with 30 days advanced notice. This form must be completed for any medication type including EpiPens and inhalers. Any medication must be in its original bottle or container with a valid prescription label. Your child's name, physician's name and dosage amount must be clearly noted.  Medication Admiration Forms should be submitted through a CampDoc profile.  Contact The Umbrella office for further questions or concerns.

Who should I list as Emergency Contacts?

Listed parents and guardians are always contacted first in the event of an emergency.

“Emergency Contacts” can be ADDITIONAL adults that are authorized to pick up campers and can be someone you wish to be contacted in the event of an emergency or situation. Most common emergency contacts are: babysitter, nanny, au-pair, grandparents, neighbors, or family friends, adult age siblings and relatives, for example. 

What is the Trusted Contacts section on CampDoc?

The Trusted Contacts section on CampDocs is separate from the Health Profile section. The Trusted Contacts section is where you list all individuals authorized for pick-up / drop-off. Only individuals listed in the Trusted Contacts Section will be permitted to pick-up campers.

The list of authorized individuals on the Trusted Contacts section can be updated by the account holder at any time during the camp season.

Who should I list in the Trusted Contacts section?

All individuals permitted for pick-up / drop-off need to be listed on Trusted Contacts. This includes parents / guardians, emergency contacts and any additional adults you would like to be permitted to pick-up / drop-off your camper(s). Examples of additional individuals you would like to authorize: babysitter, nanny, au-pair, grandparents, neighbors, or family friends, adult age siblings and relatives.

Which group will my child be in?

Grades K-6 will be divided by age into similar age color groups. These color groups will be determined based upon the ages and total number of students enrolled per camp week. Please note that your child's age group will be adjusted to the nearest age group depending upon availability, at the discretion of the Camp Director.

Grades 7-8 will be a part of our Teen Program. The Teen Program is a camp & leadership experience. Teens will have two art classes daily and spend the other blocks of the day working with younger camper groups - as an additional classroom assistant. Depending upon the week, teens may have the opportunity to plan/lead an art lesson of their own creation to their assigned younger camper group. This program is perfect for teens who still want to attend art camp while also preparing them for leadership opportunities such as being a future Classroom Assistant, Camp Counselor or Teacher.

Will my child bring home art at the end of each day?

At the beginning of each week, your child will create and decorate a bag that will be used to transport all artwork home at the end of the week. Artwork will be brought home at the END of each week so that campers can easily keep their artwork and be inspired to make changes and modifications. Artwork bags once brought home, must remain at home.

Does my child need to have "artistic talent" to participate in SAUU?

No, the arts are for everyone!  Artists of all levels are welcome!  Learning, growing, and experimenting through art is at the heart of what we do. Our small classes ensure plenty of individual attention and a supportive, nurturing environment ensures that everyone will receive the guidance and assurance they need in order to succeed in the arts. 

What should my child bring with them each day?

If your child is participating in our Half-Day program, they should bring a personal bag with a NUT-FREE snack, and water bottle. 

If your child is participating in a Full-Day program Umbrella Arts Camp Full Day, Umbrella Arts Camp Teen Program, The Umbrella Performing Arts Camp, Arts & REC Camp), they should bring a personal bag with 2 NUT-FREE snacks, a NUT-FREE lunch, and water bottle. 

Will my child get to choose what they do each day?

A great aspect of Summer Arts Under the Umbrella is that children are exposed to as many art mediums as possible. The weekly schedule is predetermined and does not allow for students to select their daily art lessons, but this gives them a chance to discover the arts as a whole and discover new mediums they might not have the chance to experience otherwise!

Do you offer tuition assistance?

A limited amount of tuition assistance is offered to cover tuition costs for families in need. For more information email: education@theumbrellaarts.org

Can my child be grouped with a friend?

Yes, we will do our best to group friends or siblings together as long as they are close to the same age and space is available in that specific group. This information should be brought to the attention of the SAUU Director as soon as possible in order for us to accommodate any request. Online registrants: Please put this request in the "Special Requests" section of the registration.

More questions?