Summer Camp Policies

SUMMER ARTS UNDER THE UMBRELLA and ARTS & REC - CAMP POLICIES AND AGREEMENTS

 

PAYMENT:

A program spot is reserved only when payment is received. Tuition must be paid in full at the time of registration. Each tuition includes a $25 non-refundable registration and processing fee.  The preferred method of payment is using Family ID with a credit card online or a Paypal account. If it is necessary to register with The Umbrella office accepted payment options are VISA, MasterCard, AMEX, Discover or check payable to The Umbrella Community Arts Center, and cash.

REFUNDS:

If the request is made PRIOR to the registration deadline day for the week for which the registration was intended to begin, your tuition, less a non-refundable $25 registration fee, will be refunded .

If the request is made ON or AFTER the registration deadline day for the week for which the registration was intended to begin, your tuition, less a $50 registration fee and the prorated cost at regular price of any days past in the week registered, will be refunded .

If all necessary paperwork is not submitted by the time a camper starts the week they are registered for, NO registration refunds will be granted. In the case of accident or illness, please contact the Umbrella office. We may be able to arrange a later start date.

TUITION ASSISTANCE:

The Umbrella offers a limited amount of tuition assistance to cover partial tuition costs for families in need.  Application and approval are necessary. Awards are made first come, first served on a rolling deadline.

PDF iconFinancial Aid Request Form 2020.pdf

For the ARTS & REC Camp, there is no financial aid available. Families may choose camp options in one or the other organization and apply separately for assistance.  For Concord Recreation assistance from The Department of Human Services at Concord Recreation. Eligibility is based on proof of income and proof of Concord residency.  Application is required.

Please contact the Education Director at 978.371.0820 ext. 202 for more information.

MEDICAL AND MEDICATION INFORMATION:

The Umbrella has adopted CampDoc for camp.  We feel that this platform will provide the most convenience and security for the collection of health, medical, and emergency contact information.  All confirmed registrations will be invited to create a CampDoc account and use it to manage their children’s camp forms.  The Concord Recreation as well as other local camps have adopted this same system so we feel that it only adds to the convenience for parents in submitting camp forms.    https://www.campdoc.com/

An immunization record that is up to date AND a physician's note or record of a recent physical, signed by your child's physician, along with emergency contacts and health and medical questions will be requested within and can be managed by families in the CampDoc website linked to The Umbrella Summer Camps. 

Please note that all forms are required 2 weeks before the start or any camp week.

MEDICATIONS: We require explicit written permission and instructions to administer medications to your child. If your child will require medication during program hours, a separate medication consent form MUST BE COMPLETED with 30 days advanced notice. Any medication must be in its original bottle or container with a valid prescription label. Your child's name physician's name and dosage amount must be clearly noted.

These documents are mandated by the Board of Health for all Summer camps. No child will be admitted to camp without complete paperwork and no refunds will be issued.

NO NUTS FOOD:

For the safety of other students and staff, please pack snacks and lunch for your child(ren) that are peanut and tree nut free. The Umbrella does not provide lunch. The Umbrella does provide snack items that are peanut and tree nut free. Water is available throughout every day.

ACCESSIBILITY:

All areas of The Umbrella are accessible. Wheelchair access and handicapped parking are located on site.

BEHAVIOR:

The Director of Education reserves the right to dismiss a camper from the program when, in his sole judgment, the student's behavior interferes with the rights and/or compromises the safety of others, and impedes the smooth functioning of the group or the activity.  No refunds will be given for a behavioral dismissal from the camp.

DROP OFF AND PICK UP:

Parents/guardians/emergency contact adults are fully responsible for signing in all campers at drop off in the designated location within the building/property and are responsible for signing out all campers at pick up from the designated location within the building/property. Older students may be authorized to self-check-in and out of the camp with a written and signed permission from a parent or guardian.  

ARTS and REC REGULAR DAY NOTE: Arts & Rec Campers must be dropped off at a designated location at Concord Recreation building at 90 Stow St, Concord and picked up at a designated location at The Umbrella building at 40 Stow St, Concord.

ARTS & REC FIELD-TRIP DAY NOTE: Arts & Rec Campers on Field-trip days must be picked up at Concord Recreation, as field-trips are full days with Concord Recreation. Buses will typically return to 90 Stow Street for the 4pm pick-up. 

EXTENDED DAY SPECIAL NOTE: Furthermore, if your child is enrolled in PM Extended Day (4:00-5:30pm) with The Umbrella, on fieldtrip days, your camper will remain at Concord Rec and be included in the Rec extended day.  Campers should be picked up at 90 Stow Street by 5:30pm.

FIELD TRIP PERMISSION, OFF-SITE TRAVEL AND OUTSIDE TIME:

FIELD TRIPS: Registration in SAUU and ARTS & REC grants permission for children to fully participate in this program including (if applicable) field-trips to various locations by bus or van accompanied and supervised by The Umbrella and/or Concord Recreation staff, under the full protection and guidelines mandated by the Town of Concord and Board of Health for such activities.

OFF-SITE TRAVEL BETWEEN LOCATIONS: Registration grants permission for campers in the company of the group to which they are assigned and under the supervision of The Umbrella and/or Concord Recreation staff to travel by foot between the two institutions. Campers will leave The Umbrella property by foot to travel to the Emerson Fields at Concord Recreation for the lunch break and return to The Umbrella approximately 1 hour later. Concord Recreation is located at 90 Stow Street, Concord and The Umbrella is located at 40 Stow Street, Concord.

OTHER OUTSIDE TIME: Registration grants permission for campers to exit the Umbrella on foot to enjoy the outdoor spaces on the property for snack breaks and in some cases for research in an art specific lesson as deemed necessary by the art teacher. All off-site travel will be done as a group, under staff supervision. It will only take place during the regular program hours.

MEDIA CONSENT:

The Umbrella programs are occasionally photographed and/or videotaped. Enrollment authorizes The Umbrella to have, use, publish, and reproduce photographs or video of you or your children and/or artwork for promotional and public relations purposes. You must contact The Umbrella office or submit a written request if you do not want you or your children to be photographed, to prevent photography from being published, or for posted photography to be taken down.

For more information, please email education@theumbrellaarts.org or call 978.371.0820