Summer Camp Policies
These policies apply to camps and vacation weeks and are in effect as of February 2, 2022.
TABLE OF CONTENTS
1. Daily Camper Pick-Up & Drop Off
2. Field Trips / Off Site Travel
3. Summer 2022 Certificates for Tuition
Medical and Medication Information
3. No Nuts Food / Food Safety
1. Vaccination Status
2. Screening & Monitoring
3. Cohorts / Group Separation
4. Close Contact Tracing
5. Hygiene & Handwashing
6. Cleaning / Disinfecting
7. Face Masks / PPE
8. Building Protections
9. Isolation & Quarantine
10. Isolation Protocol
11. Transportation Contingency Plan
12. Return to Camp Policy
13. Sibling Policy
Agreements (Require Signature of Adult in CampDoc)
1. Hand Sanitizer / Sunscreen / Insect Repellent Permission
2. Parent’s Statement of Responsibility
3. Emergency Waiver
DAILY CAMPER DROP OFF / PICK UP
Parents/guardians/emergency contact adults are fully responsible for signing in all campers at drop off in the designated location on property and are responsible for signing out all campers at pick up from the designated location on property. Those picking up are expected to bring a photo ID with them to the sign-in/out table. Older students may be authorized to self-check-in and out of the camp with a written and signed permission from a parent or guardian.
Staggered arrival / departure times between half day & full day students are structured to ensure group separation.
FIELD TRIPS / OFF-SITE TRAVEL
Registration in SAUU grants permission for children to fully participate in this program including (if applicable) field-trips to various locations by bus or van accompanied and supervised by The Umbrella staff, under the full protection and guidelines mandated by the Town of Concord and Board of Health for such activities.
OFF-SITE TRAVEL BETWEEN LOCATIONS:
Registration grants permission for campers in the company of the group to which they are assigned and under the supervision of The Umbrella and/or Concord Recreation staff to travel by foot between the two institutions. Campers will leave The Umbrella property by foot to travel to the Emerson Fields at Concord Recreation for the lunch break and return to The Umbrella approximately 1 hour later. Concord Recreation is located at 90 Stow Street, Concord and The Umbrella is located at 40 Stow Street, Concord.
OTHER OUTSIDE TIME:
Registration grants permission for campers to exit The Umbrella on foot to enjoy the outdoor spaces on the property for snack breaks and in some cases for research in an art specific lesson as deemed necessary by the art teacher. All off-site travel will be done as a group, under staff supervision. It will only take place during the regular program hours.
SUMMER 2022 CERTIFICATES FOR TUITION
All Summer 2022 certificates issued and purchased as part of camp promotions at various fundraising events will be honored for our in-person camp in 2022, certificates can be used for full value provided that a valid receipt of purchase or actual certificate with valid issue number is submitted prior to April 1, 2022.
MEDICAL AND MEDICATION INFORMATION (applies to Camp)
Registration is NOT COMPLETE until the conditions below are met PRIOR to any child beginning his/her/their week(s) of camp. The following information is required:
1. Immunization record that is up to date
2. A physician's note or record of a recent physical, signed by your child's physician
3. Emergency contacts
4. Health and medical questions
5. (If necessary) Medication authorization form
These documents are mandated by the Board of Health for all Summer camps. No child will be admitted to camp without complete paperwork.
The Umbrella has adopted CampDoc for our summer camps. A CampDoc account will be required to complete the health and medical documentation mandated by the Board of Health for all summer camps. CampDoc is a secure platform for uploading, updating, and submitting camper’s health and medical information. We feel that this platform provides the most convenience and security for the collection of health, medical and emergency contact information. Concord Recreation as well as other local camps have adopted this same system so we feel that it only adds to the convenience for parents in submitting camp forms. https://www.campdoc.com/
All completed registrations will be invited to create a CampDoc account and use it to manage their children’s camp forms. Failure to complete all required health and medical documentation on CampDoc will result in no admittance to camp.
Please note that all forms are required two (2) weeks before the start of any camp week.
We require explicit written permission and instructions to administer medications to your child. If your child will require medication during program hours, a separate medication consent form MUST BE COMPLETED with 30 days advanced notice. Any medication must be in its original bottle or container with a valid prescription label. Your child's name, physician's name, and dosage amount must be clearly noted.
NO NUTS FOOD / FOOD SAFETY
For the safety of other students and staff, please pack snacks and lunch for your child(ren) that are peanut and tree nut free. The Umbrella does not provide lunch or snacks. Water is available throughout every day for personal water bottle refills.
For the safety of students and staff all lunch and snacks must be brought from home, be pre-packaged, or ready to eat in individual portions with containers and utensils. No food will be provided by staff. Throughout the day lunch, snacks and drinks will remain stored away in personal backpacks until the designated times throughout the day or as needed. Lunch and snack will occur outside whenever possible weather permitting with campers & staff remaining in their small assigned group with adequate social distancing. Any tables and chairs used during meals will be cleaned and sanitized before and after use.
COVID-19 HEALTH & SAFETY PLANS
As of February 2, 2022, The Umbrella Arts Center is not requiring proof of vaccination for the COVID-19 vaccine for youth between the ages of 5-17 enrolled in programming. The Umbrella Arts Center strongly recommends and encourages that all youth enrolled in programming are fully vaccinated for COVID-19. This policy is subject to change at any time and proof of vaccination may be instituted at any time based upon guidelines by state & local health authorities.
Any campers & staff who feel ill or display Covid-19 like symptoms will be instructed to stay home from camp.
All Staff will be First Aid & CPR certified in addition to being trained on recognizing Covid-19 related symptoms.
COHORTS / GROUP SEPARATION & PROTECTION
Campers will be assigned to small groups of 10-15 campers and 2-3 staff members - this will be their specific cohort. Campers will remain with their cohort for the duration of the camp week. Outdoor classroom spaces will be utilized and prioritized over indoor whenever possible, weather & program type permitting. Activities throughout the day will be designed keeping social distancing in mind.
CLOSE CONTACT TRACING
Staff will track all individuals that may come into contact during the course of the day in the potential case of exposure. Records will be maintained by the Health Care Supervisor. Close contact applies to anyone within 6 feet of a positive case for a minimum of 15 or more minutes or more over a 24 hour period of time.
In our camp setting where cohorts are being implemented, if there is a positive case within a specific cohort then the entire cohort will be considered close contacts, unless there is an explicit reason as to why they should not be considered a close contact.
For all fully vaccinated individuals considered to be a close contact no isolation period will be required and can continue attending camp as usual, unless the vaccinated individual exhibits symptoms of COVID-19. In which case the individual will then be required to follow isolation & quarantine protocols.
For all unvaccinated individuals considered to be a close contact they will immediately upon notification enter into isolation & quarantine protocol, which includes not being permitted to attend camp for the duration of the isolation period. No refunds will be given for any missed camp days while in the isolation & quarantine protocol.
HYGIENE / HANDWASHING
Hand washing will be conducted by all campers and staff members when necessary including but not limited to: arrival at camp, at the start and end of each activity, before and after meals, after bathroom use, after coughing/sneezing, after contact with bodily fluids or surfaces that may be contaminated. Supplies will be readily accessible for frequent and effective hand washing / hygiene. When hand washing is not possible sanitizer with at least 60% alcohol will be available throughout the building and carried by staff members.
CLEANING / DISINFECTING
All staff and volunteers will be trained on hygiene and cleaning protocols including cleaning and sanitizing surfaces at the start and end of each activity with products recommended by the CDC. All sanitizing & disinfecting products will be labeled and stored away from campers in a safe, readily accessible location.
At the end of the day staff will conduct a full clean and sanitization of surfaces and frequently touched objects.
FACE MASKS / PERSONAL PROTECTIVE EQUIPMENT
Campers will be expected to wear proper face coverings at all times in addition to being asked to bring back up face coverings that will be stored in their personal belongings. In the event that a camper does not have their own backup face coverings one will be provided by The Umbrella. Masks and cloth face coverings should be routinely washed or replaced (daily and any time the mask is used or becomes soiled) depending upon frequency of use.
Throughout the day campers & staff will maintain a minimum of 3 to 6 feet of distance between themselves and others whenever possible.
Proper instructional signage will appear throughout the building including distancing reminders, hand washing recommendations, etc.
Proper ventilation will be in all indoor classroom spaces and the use of outdoor classroom spaces will be used and prioritized over indoor classroom spaces, whenever possible - weather and program type permitting.
ISOLATION & QUARANTINE
Campers who exhibit symptoms related to COVID-19 will be isolated and monitored by the camp’s Health Care Supervisor. Parents will be immediately notified that their child(ren) has exhibited symptoms related to COVID-19 and the Isolation Protocol has begun.
Throughout the day staff will actively monitor campers for symptoms of any kind. In the event that a Camper exhibits or expresses symptoms of COVID-19 the following isolation protocol will begin:
-The Assistant Teacher and Camper in question will immediately distance themselves from the rest of the camp group.
-The Assistant Teacher will immediately contact the camp’s Health Care Supervisor to access the situation.
-The Health Care Supervisor will arrive and transport the Camper to the designated Health Care Isolation Space at The Umbrella to be monitored by the Health Care Supervisor.
-The Designated Health Care Isolation Space is a separate space not used for daily camp activities. The space has multiple isolation cots physically distanced from one another and a private bathroom only utilized by those in the Health Care Isolation Space.
-Once the Camper is in the designated Health Care Isolation Space, the Health Care Supervisor will immediately contact parents/guardians and inform them of the situation, in addition to contacting the Concord Board of Health and informing them of a possible suspected case of COVID-19.
-Arrangements will then be made to discharge the symptomatic camper from camp. If the parent/guardian is unable to be reached or make arrangements to pick-up up their camper(s) the Health Care Supervisor will contact the Emergency Contact and make arrangements with them.
-While making arrangements for pick-up the Health Care Supervisor will verbally explain the pick-up procedure which includes the specific pick-up location and steps to complete upon arrival.
-Once the Health Care Supervisor is informed that the pick-up person has arrived on property the Camper will exit the building through a separate exit and be provided with written instructions outlined by the State of Massachusetts on isolation, quarantine and next steps before returning to Camp.
TRANSPORTATION CONTINGENCY PLAN
In the event that neither the parent/guardians or emergency contact can arrange pick-up of the camper in isolation protocol the transportation contingency plan will be enacted as a last resort. The Health Care Supervisor & Camp Director will then identify the location where the camper will isolate or quarantine then arrange transportation for the camper to be brought directly to that location.
RETURN TO CAMP POLICY
If a symptomatic individual tests negative after being excluded from camp, they may return after they have improvement in symptoms, and have been without fever for at least 24 hours without the use of fever reducing medications. If, after the individual tests negative, a provider makes an alternative diagnosis for the COVID-19 like symptoms, the individual may return to camp based on the recommendation for that alternative diagnosis (e.g., influenza or strep pharyngitis) and ensures that the most up to date isolation & quarantine requirements outlined by local & state authorities and the CDC are met.
In the event a camper tests positive for COVID-19 or if Identified as a close contact, they may not return to camp until they have met the most up to date requirements for discontinuing isolation or quarantine as outlined by local & state authorities and the CDC.
In the event that a camper has exhibited symptoms of Covid-19 or has been classified as a close contact encounter, the sibling(s) of that camper will be required to follow the close contact protocols.
Both the affected camper and the sibling(s) will be required to follow the requirements of the return to camp policy before returning to camp.
AGREEMENTS (Require Signature of Adult in CampDoc)
PERMISSION TO TRANSFER REGISTRATION RECORDS
BY AGREEING you are giving your permission for the duplication and transfer of all of the information in this registration form, including any and all medical information, between the Recreation Director at Concord Recreation and the Director of Education at The Umbrella.
BY DENYING this agreement YOU are required to fill out all of the registration information for your child(ren) including any additional necessary forms and deliver and file them separately with the Concord Recreation and The Umbrella prior to the deadline for admission.
No child will be admitted into the camp unless all of the required registration information about each child is secured by each institution.
HAND SANITIZER / SUNSCREEN / INSECT REPELLENT PERMISSION
I give my consent for hand sanitizer, sunscreen, and/or insect repellent to be applied to my child by the staff of The Umbrella when deemed necessary for the protection of my child from harmful elements in the environment.
PARENT’S STATEMENT OF RESPONSIBILITY
I understand that it is my responsibility to bring any special concerns and information about my child to the attention of The Umbrella and when applicable the Concord Recreation staff.
I understand that it is my responsibility to ensure that my child(ren) is dropped off and picked up from the designated locations at the appropriate times. I also understand that no child will be released to adults that are not authorized by me in writing or are listed as an emergency contact.
I understand that submitting my registration, whether processed on-line or by The Umbrella staff on my behalf, constitutes my agreement to comply with all Umbrella policies.
I have read and agree to the Policies and Parent's Statement of Responsibility
For more information, please email email@example.com or call 978.371.0820 x200.
I agree to hold harmless The Umbrella Arts Center and its employees and volunteers from claims of liability related to any accident that may occur. I give my permission for medical treatment to be given to my child. I authorize the program to transport my child to the nearest medical care facility if necessary.
I understand the Umbrella is not responsible for any personal safety measures and is not liable for any contamination or spread of the Covid-19 virus while on The Umbrella grounds. To the best of our ability, The Umbrella is implementing safety precautions as outlined by the state for public health and safety. The Umbrella reserves the right to end programs and access at any time due to safety concerns or state regulations.