Vacation Weeks Policies

THE UMBRELLA VACATION WEEKS- PROGRAM POLICIES AND AGREEMENTS

PAYMENT:

A program spot is reserved only when payment is received. Tuition must be paid in full at the time of registration. The preferred method of payment is using Family ID by credit card online or by using a Paypal account. If it is necessary to register with The Umbrella office accepted payment options are VISA, MasterCard, AMEX, Discover or check payable to The Umbrella Community Arts Center, and cash.

MEDICAL AND MEDICATION INFORMATION:

Completed health and medication information must be received at the time of registration using the FamilyID online system.  Additional forms will be emailed to all families prior to the start of vacation week.  At that time families are required to update any information that may have changed since submitting this form online.

MEDICATIONS: We require explicit written permission and instructions to administer medications to your child.  If your child will require medication during program hours, a separate medication consent form MUST BE COMPLETED.  Any medication must be in its original bottle or container with a valid prescription label. Your child's name physician's name and dosage amount must be clearly noted.

NO NUTS:

For the safety of other students and staff, please pack snacks and lunch for your child(ren) that are peanut and tree nut free. The Umbrella does not provide lunch. The Umbrella does provide snack items that are peanut and tree nut free. Filtered water is available throughout the day.

DROP OFF AND PICK UP:

Parents/guardians/emergency contact adults are responsible for signing in all children at drop off in the designated location within the building/property and are responsible for signing out their children at pick up in the designated location within the building/property.   Older students may be authorized to self-check-in and out of the program with a written and signed permission from a parent or guardian.  

BEHAVIOR:

The Director of Education reserves the right to dismiss a student from the program when, in his sole judgment, the student's behavior interferes with the rights and/or compromises the safety of others, and impedes the smooth functioning of the group or the activity.

OFF-SITE TRAVEL:

Completed registrations in Umbrella Vacation Weeks grants permission for your children to accompany the group to which they are assigned under the supervision of The Umbrella staff to leave The Umbrella property on foot to the Emerson Fields for the lunch break or other nearby locations for research in an art specific lesson as deemed necessary by the art teacher. All off-site travel will be done on foot, as a group, under staff supervision. It will only take place during the regular program hours.

MEDIA CONSENT:

The Umbrella programs are occasionally photographed and/or videotaped. Enrollment in a program authorizes The Umbrella to have, use, publish, and reproduce photographs or video of you or your children and/or artwork for promotional and public relations purposes. You must contact The Umbrella office or submit a written request if you do not want you or your children to be photographed, to prevent photography from being published, or for posted photography to be taken down.

ACCESSIBILITY:

All areas of our building are wheelchair accessible. A wheelchair accessible bathroom is located on the third floor. Wheelchair access and handicapped parking are located on the right side of the building at the rear.

REFUNDS:

Tuition, less a $25 registration fee, will be refunded if the request is made PRIOR to the registration deadline for the week for which the registration was intended to begin. Tuition, less a $50 registration fee, and less the prorated cost of any days past in the week registered, will be refunded if the request is made AFTER the registration deadline for the week for which the registration was intended to begin. In the case of accident or illness, please contact the Umbrella office. We may be able to arrange a later start date.

TUITION ASSISTANCE:

A limited amount of tuition assistance is offered through the Babette Newburger Art Education Fund to cover up to 50% of tuition costs for families in need. Application and approval are necessary. Awards are made on a first come, first served on a rolling deadline.  Please contact the Education Director at 978.371.0820 for more information.